Job Opening: Accounts Payable Coordinator

Hopkins & Carley, a well-established law firm with offices in downtown San Jose and in Redwood Shores, has an immediate opening for an Accounts Payable Coordinator in its San Jose office.  This hands-on position will manage the firm’s accounts payable invoice workflow, from invoice receipt to vendor payment, interfacing primarily with the firm’s Legal Executive Assistants.


  • Process vendor invoices and rush check requests.
  • Maintain the vendor master file.
  • Process employee expense reimbursements in Chrome River.
  • Import Chrome River transactions into SurePoint.
  • Process daily check requests using workflow automation; distribute checks to requestors.
  • Issue NTE checks; post and reconcile monthly.
  • Post AP transactions to the general ledger and enter data into the accounting system.
  • Process corporate credit card transactions in Chrome River.
  • Import credit card transactions into SurePoint.
  • Track matching gift contributions.
  • Assist with bank reconciliations and vendor statement reconciliations.
  • Perform spend analysis as needed.
  • Prepare and distribute 1099s.
  • Responsible for Positive Pay transactions.
  • Process wires and ACH payments.
  • Create and manage wire templates.
  • Ensure use tax is being appropriately assessed on invoices.
  • Lead payables automation initiatives to improve the efficiency and effectiveness of the payables function, especially through adoption of invoice scanning and approval routing software.
  • Set up ACH interface with bank to reduce checks issued.
  • Contribute to new payables policies and procedures.
  • Contribute to the selection and implementation of technology and process improvements in order to increase efficiency.
  • Other related work as needed.


  • The ideal candidate will have a minimum of two years of full-cycle Accounts Payable experience.
  • Excellent organizational skills and meticulous attention to detail.
  • Strong written and verbal communication skills.
  • Outstanding customer service skills.
  • Self-motivated and able to manage time efficiently.
  • Demonstrate ability to change priorities quickly and accept frequent interruptions.
  • Effective and efficient time management, concentrating on the more important priorities and can quickly sense what will help or hinder accomplishing a goal.
  • Understands and respects the need for teamwork within the department and firm; works collaboratively with all levels of the organization.
  • Ideally, an understanding of the legal industry and working knowledge of law firm processes.
  • Requires a B.A. and a minimum of 2 years of experience.
  • Intermediate to advanced Microsoft Excel skills.
  • Strict and complete adherence to maintaining confidential and sensitive information.

Hopkins & Carley is an equal opportunity employer.

We offer competitive compensation/benefits and the opportunity to be part of a great team.  Please forward your cover letter and resume to

Hopkins & Carley was named a 2019 Best Place to Work by the San Francisco Business Times and the Silicon Valley Business Journal!

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