Hopkins & Carley, a well-established law firm with offices in downtown San Jose and in Redwood Shores, has an immediate opening for an Accounts Payable Coordinator in its San Jose office.  This hands-on position will manage the firm’s accounts payable invoice workflow, from invoice receipt to vendor payment, interfacing primarily with the firm’s Legal Executive Assistants.

Responsibilities

• Process vendor invoices and rush check requests.
• Maintain the vendor master file.
• Process employee expense reimbursements in Chrome River.
• Import Chrome River transactions into SurePoint.
• Process daily check requests using workflow automation; distribute checks to requestors.
• Issue NTE checks; post and reconcile monthly.
• Post AP transactions to the general ledger and enter data into the accounting system.
• Process corporate credit card transactions in Chrome River.
• Import credit card transactions into SurePoint.
• Track matching gift contributions.
• Assist with bank reconciliations and vendor statement reconciliations.
• Perform spend analysis as needed.
• Prepare and distribute 1099s.
• Responsible for Positive Pay transactions.
• Process wires and ACH payments.
• Create and manage wire templates.
• Ensure use tax is being appropriately assessed on invoices.
• Lead payables automation initiatives to improve the efficiency and effectiveness of the payables function, especially through adoption of invoice scanning and approval routing software.
• Set up ACH interface with bank to reduce checks issued.
• Contribute to new payables policies and procedures.
• Contribute to the selection and implementation of technology and process improvements in order to increase efficiency.
• Other related work as needed.

Qualifications

• The ideal candidate will have a minimum of two years of full-cycle Accounts Payable experience.
• Excellent organizational skills and meticulous attention to detail.
• Strong written and verbal communication skills.
• Outstanding customer service skills.
• Self-motivated and able to manage time efficiently.
• Demonstrate ability to change priorities quickly and accept frequent interruptions.
• Effective and efficient time management, concentrating on the more important priorities and can quickly sense what will help or hinder accomplishing a goal.
• Understands and respects the need for teamwork within the department and firm; works collaboratively with all levels of the organization.
• Ideally, an understanding of the legal industry and working knowledge of law firm processes.
• Requires a B.A. and a minimum of 2 years of experience.
• Intermediate to advanced Microsoft Excel skills.
• Strict and complete adherence to maintaining confidential and sensitive information.

Hopkins & Carley is an equal opportunity employer.

We offer competitive compensation/benefits and the opportunity to be part of a great team.  Please forward your cover letter and resume to hr@hopkinscarley.com

Hopkins & Carley was named a 2019 Best Place to Work by the San Francisco Business Times and the Silicon Valley Business Journal!